If you’re planning a conference, one of the most important things you have to make sure of is the venue your meeting would take place in. Depending on where you live, there are probably enough and more venues for you to choose from. This is why you need our article as we’ll be going through everything you have to ensure. So, read ahead.


The biggest thing you have to make sure of is the space of the room. Your conference may have a lot of people attending it, so if the venue isn’t large enough, you’re going to be in trouble. 

Even if the venue is huge, it might not fit the amount of people you want. This is as there’s not enough seating space.

Before you even look at meeting halls, find out the seating capacity of where you’re going. This is freely available online, especially on the venue’s website.


You want your conference to be as informative and memorable as possible. To allow your participants to learn from your speakers and authors, you’ll have the meeting in a space that fits the bill. If it doesn’t look that great or isn’t in the best area, your participants would feel uncomfortable. This won’t allow them to digest what’s being said.


Location matters a lot. If the venue is out of everyone’s way, no one will be attending. Your best bet would be to find a venue that’s in the city. Not only would this be the closest to everyone attending, it would be the most convenient. After all, there is a range of transport means they can use to get to your hall.


Some of your participants could be traveling a distance to get to your meeting. They’ll need somewhere to stay which is why the venue should have accommodation. This would make things very easy as a few of your participants and speakers are bound to have to stay overnight.


Depending on how much you’re willing to pay, you can get a hold of a range of conference halls. You should have a budget that’s not too cheap as you’ll find it hard to get a hold of something that could satisfy your needs.

When looking for conference room hire Geelong has many, and each of them come at a range of price points, thankfully.

If you don’t have funds for venue, you could take out a loan. That being said, you have to be careful as you’re probably a small business. So, paying it back, especially if it has a high interest rate can be iffy. This is why sponsorships are a good option.

Strategy Rooms

You need to plan how your conference is going to go. You’ll need all the sound equipment with you to plan things out. This is why a range of venues provide their customers strategy rooms where they can make game plans. Most conference halls have such a thing, so you’ll find it hard to find one that doesn’t.

All in all, there is a range of things to look out for when looking for a venue to host your conference. So, make note of everything we ran through.

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